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Viveo Reduces Hiring Time by 3x While Maintaining Quality
See how Viveo used Toggl Hire to replace a manual CV-based process with simple, automated candidate screening, saving countless hours and enabling growth.
Hiring skilled professionals in any startup is often challenging. For Viveo, a visionary health insurance platform redefining access to healthcare, the traditional hiring process was holding them back. With a lean team, each inefficient hire directly impacted their ability to focus on product development and market expansion.
Using Toggl Hire’s skills-first recruitment software allowed them to eliminate the inefficiencies of CV reviews, streamline candidate testing, and reduce the time spent on hiring by an incredible 3x. The end result? Serge Herkül, Co-CEO of Viveo, leveraged Toggl Hire’s features to find perfect matches for their roles while freeing up valuable time to invest in growing the business.
time to hire
Faster hiring gave leadership more time for mission-critical tasks
growth efforts
Viveo shifted focus to product development and strategic partnerships
hires
Skills testing and async interviews minimized time spent on unqualified candidates
Skills tests allowed candidates to be evaluated fairly and efficiently
The challenge
Viveo was struggling with the traditional, CV-heavy hiring process. Serge and his team had to sift through stacks of resumes, often filled with misleading or incomplete information. This inefficiency forced Viveo to waste hours interviewing unsuitable candidates.
“We’re an early-stage company,” Serge explains. “There’s always too much to do and not enough hands to do it. We could not afford to spend hours evaluating candidates who just weren’t the right fit.”
Compounding the issue was their reliance on cultural alignment. Viveo needed candidates who not only had the right skills but also embraced their values and innovative vision. Recruitment agencies weren’t an option, having failed to provide culturally compatible hires in the past.
“It felt like rolling the dice,” Serge says. “You couldn’t tell from a CV whether a candidate had the qualities we were looking for or if their skills matched our needs.”
Toggl Hire gave us the ability to evaluate candidates intelligently without wasting precious time. It’s made hiring a much more strategic and focused process.
The solution
When Serge first started using Toggl Hire for Viveo hiring, he realized the solution replaced labor-intensive CV reviews with a streamlined assessment process. Here’s how Viveo adapted their new workflow with Toggl Hire:
- Candidates applied via LinkedIn job postings
- They were redirected to Toggl Hire for a multi-step screening process that included personal details, skills testing, and asynchronous video interviews
- Qualified candidates were then advanced to interviews with Serge and the Co-CEO
- Final candidates were selected and offered roles
“Toggl Hire’s skills tests were the key to improving our process and shortening the time to hire,” Serge says. “They ensured we only advanced candidates who proved their abilities. And the asynchronous video interviews allowed me to evaluate candidates on my own schedule, saving time and avoiding unnecessary meetings.”
The nuance of the platform also stood out, giving Serge the tools to assess candidates’ problem-solving skills and behavior in ways that went beyond traditional qualifications.
“Sometimes, the answers weren’t just black and white,” he shares. “Toggl Hire gave me the ability to see the bigger picture, which helped us evaluate candidates fairly and strategically.”
Toggl Hire saves me hours on every hire. It allows me to focus on growth, product innovation, and forging partnerships while ensuring we hire the best people. It’s like having an extra team member that always delivers.
Features used to increase quality of hire
Custom skills assessment tests
Tailored assessments matched exact job requirements, ensuring every candidate’s skills aligned perfectly with the role.
Auto-grade
free text questions
Automated grading that evaluated written responses instantly ensured quick, objective, and accurate candidate screening.
Pass threshold for quicker screening
The ability to filter candidates who met pre-set benchmarks allowed Ergeon to focus only on the most qualified applicants.
Personalized
candidate pipeline
An easy to build, customized pipeline that suited their workflow provided clear visibility and easier tracking of potential hires.
The results
By turning to Toggl Hire, Viveo experienced a complete overhaul of its hiring process. Serge's time spent on hiring was slashed by 3X, allowing him to shift his focus to product innovation and building partnerships.
Streamlined automation reduced manual workload, giving the team back hours of valuable time.Skills tests filtered out unsuitable applicants, ensuring only high-quality candidates reached the interview stage.
“Toggl Hire is like having a hiring team member who never drops the ball,” Serge explains. “It reduced our workload, improved our hiring quality, and freed us to focus on scaling the business.
”Viveo’s newfound efficiency has positioned them to grow without sacrificing the quality of their team. “Toggl Hire changed how we recruit,” Serge concludes. “It’s no longer chaotic or overwhelming to think about. Now, it’s precise and efficient. That difference allows us to focus on our true mission of reimagining how people access healthcare.”
ATS
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Skills Assessments
Learn more about our expert-created, customizable skills tests for testing on-the-job knowledge
Candidate Screening
Learn how to put candidate screening on autopilot without sacrificing quality
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